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Copyright Compliance Guide: Hardcopy Reserve Guide

Hardcopy Reserve Guide

This resource helps HSC faculty members quickly determine if a copyrighted item can be legally placed on Hardcopy Reserve or if a digital file of copyrighted material can be placed on E-reserve at the UNM Health Sciences Library and Informatics Center (HSLIC).

Other resources at this site can guide your use of copyrighted materials.

Although copyright compliance sometimes can be complicated, this resource helps you to identify the best ways to be compliant in several common situations.

As an HSC faculty member, you can utilize copyrighted works while maximizing your students' learning by checking your compliance in this module. Select an item from the list at right.

Photocopy of a Book Chapter

As an HSC faculty member, you can safely place photocopied book chapters on Hardcopy Reserves for the students in your block or course -- provided that:

  • HSLIC or you lawfully acquired the book itself, and
  • This chapter does not constitute more than 20% of the whole book (although exceptions might exist under the Fair Use guidelines.)

You can place multiple photocopies on Hardcopy Reserve. The University of Texas Copyright Crash Course discussion of print copies for reserve room operations under the fair use guidelines states that, "So long as the faculty member has used reasonable judgment in determining the number of copies that are required to allow students in the class an adequate opportunity to read the reserved materials, requests for multiple copies should not be cause for concern."


You cannot place on Hardcopy Reserve a photocopied or scanned book chapter from a:

  • Book requested on InterLibrary Loan
  • Book borrowed from a colleague
  • Publisher's complimentary examination copy of a book

These three instances might be violations of current copyright law. Please see the Fair Use module of this Copyright Compliance Guide for details.

HSLIC removes all photocopied book chapters from Hardcopy Reserve at the end of the block or semester.

Photocopies or Scanned Versions of Articles

Photocopies or scanned versions of articles from print journal issues lawfully acquired by either

  • You
  • HSLIC

can be placed on Hardcopy Reserve for the entire block or semester.

You can place multiple photocopies on Hardcopy Reserve.

The University of Texas Copyright Crash Course discussion of print copies for reserve room operations under the fair use guidelines states that, "So long as the faculty member has used reasonable judgment in determining the number of copies that are required to allow all students in the class an adequate opportunity to read the reserved materials, requests for multiple copies should not be cause for concern."

To remain within legal guidelines be sure to limit the number of different photocopied articles from the same journal title (example: New England Journal of Medicine) on Hardcopy Reserves per block or semester. Please see the Fair Use module for more precise interpretations of copyright law for print journal articles.

HSLIC removes all photocopied articles from the Hardcopy Reserve at the end of the block or semester.

Print Books or Other Media

Print books or media items (examples: videotapes and DVDs) lawfully acquired by:

  • HSLIC
  • You

can be placed on Hardcopy Reserve as supplementary reading or as a backup copy for required text for the entire semester or block. You can repeat this practice for multiple blocks or semesters and remain in compliance with copyright law.

You cannot replace required reading with numerous copies of texts that students are otherwise expected to purchase for your block or course.


Print books or media items obtained via either:

  • InterLibrary Loan
  • Publisher's complimentary examination copy
  • Copied or scanned from someone else's version

might violate copyright law, and cannot be placed on Hardcopy Reserves. Please see the Fair Use module in this Copyright Compliance Guide for details.

HSLIC Removes all books or media from Hardcopy Reserve at the end of the block or semester.