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Copyright Compliance Guide: Safe Strategies for Reserves

Still Unsure?

If after reading this guide you are still unsure, please contact the library.  We are more than happy to help you think through copyright issues and find equitable solutions that promote learning in your class.

Introduction

This "Safe Strategies" module attempts to provide clear guidance for typical situations for faculty members wishing to place items or files on reserve.By planning your course or block reserves with these strategies in mind, you can utilize copyrighted works while maximizing your students' learning. Please refer to other modules in the Copyright Compliance Guide for information on more specific situations.

Safe Strategies for Electronic Reserves

Whenever HSLIC has a license or access to an electronic journal article or any electronic book content, you can safely provide access to these resources via password protected E-reserves for students.

Check the HSLIC homepage to determine if HSLIC has licensed or lawfully granted access to a specific resource to direct students to a desired licensed resource.

Electronic reserves copyright practices are governed by both Fair Use Guidelines and the TEACH Act. Please consult the Fair Use module in this website and the Fair Use and TEACH Act segments of the Resources for Further Guidance module.

Electronic Journals

Simply instruct students to link to the article you want them to read. You can post this instruction indefinitely as long as HSLIC continues to hold a license for the journal containing the article. You also can refer students to an unlimited number of journal articles from any owned journal.

HSLIC students (photo credit - Barry Staver)
(photo)-HSLIC Students (photo credit - Barry Staver)

PubMed Central and Public Library of Science (PLoS) offer open access to peer reviewed journals containing articles that are freely available for all users. You can review these open access journals and their articles at these links:

Electronic Books

Faculty members can direct their students to link to electronic books, or any of their contents, owned by HSLIC via E-reserve.

Media Items

Media files, such as videos, which are freely available on public access websites (example: at other educational institutions) can be linked to from E-reserves. Faculty members can offer links to any legitimate, publicly-accessible website providing electronic media.

Safe Strategies for Hardcopy Reserves

Print or media items (such as videotapes or DVD's) items owned either by HSLIC or by you individually, offer wide latitude for copyright compliance.

Books or Media

Print books or media items owned by HSLIC or by you can be placed on Hardcopy Reserve safely for the entire semester or block. You can repeat this process for multiple blocks or semesters.

Photocopied Journal Articles

Photocopies of articles from journals that are owned either by HSLIC or by you can be placed on Hardcopy Reserve for the entire block or semester. The University of Texas Copyright Crash Course discussion of print copies for reserve room operations under the fair use guidelines states that, "So long as the faculty member has used reasonable judgment in determining the number of copies that are required to allow all students in the class an adequate opportunity to read the reserved materials, requests for multiple copies should not be cause for concern."

HSLIC Study Carrells (photo credit - Tom Deering)
(photo)-HSLIC Study Carrells (photo credit - Tom Deering)

To remain within legal guidelines, be sure to limit the number of different photocopied articles from the same journal title (example: New England Journal of Medicine) on Hardcopy Reserves per block or semester. Please see the Fair Use module for more precise interpretations of copyright law for print journal articles.

HSLIC removes all photocopied articles from the Hardcopy Reserve at the end of the block or semester.

Photocopied Book Chapters

You can safely place multiple copies of a photocopied book chapter on Hardcopy Reserves -- provided that either HSLIC or you own the book itself, and that chapter does not constitute more than 20% of the whole book. The University of Texas Copyright Crash Course discussion of print copies for reserve room operations under the fair use guidelines states that, "So long as the faculty member has used reasonable judgment in determining the number of copies that are required to allow all students in the class an adequate opportunity to read the reserved materials, requests for multiple copies should not be cause for concern."

Fair Use factors might allow for additional photocopied book chapters or photocopied pages from the same book. Please refer to the Fair Use module of this Copyright Compliance Guide for more details.

HSLIC removes all photocopied book chapters from Hardcopy Reserve at the end of the block or semester.