Investigators and scientific personnel should work with their department research administrators to identify technical and business elements that will need to be submitted as part of their research proposals. These requirements will vary depending on the source of funding, or sponsor of the research.
Before preparing your proposal, carefully read the Funding Opportunity Announcement (FOA)/Sponsor Instructions. This will help guide your proposal development.
Sponsor instructions can be found on the:
In addition to these instructions, sponsors often have general policies and guidelines that must be followed. Federal sponsors also adopt Uniform Guidance and agency-specific regulations that may impact proposal preparation. Review select sponsor requirements as well as the hierarchy of federal regulation to understand what these requirements are and where they come from.
Make sure to use current sponsor-provided templates and pay attention to sponsor notifications on updated application requirements.
Review additional considerations guidance for topics such as Human Subjects, Subawards, Industry Clinical trials and more.
Develop Proposal Content
Identify and plan for internal deadlines related to the technical and business components of your proposals. Business components often must be finalized ahead of associated technical components. Consider using project management tools. Help keep team members accountable for completing required sections by deadlines; use the checklist to ensure you have all your bases covered.
Prepare all UW and sponsor required forms including UW institutional information.
At a minimum, proposals must contain a scope of work, budget, budget justification, collaborator letters of intent, biosketch, and other sponsor-required documentation, as applicable.
Coordinate letters of support or commitment from any other investigators or research locations to ensure final copies are received and incorporated into your proposal in time for internal and sponsor deadlines.
Early review and planning to include biosketches and collaborators information can help with budget preparation and prevent delays in proposal routing.
There are other unique considerations depending on the scope of work and who is participating on the project.
The HSC Family & Community Medicine's Research Management Team are available to FCM faculty with proposal development tools such as checklists and timelines, proposal review/editing, and reference management.
HSC Resources